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Full Service Property Management
Property Management Experience
A demonstrated leader in the property management
industry, experienced in luxury,
residential, commercial, art deco and historic properties with the ability to fully deliver
the Board of Directors’ objectives. Ability to fully implement
policies, procedures and programs adopted by the Board of Directors
in accordance with the governing documents of the Association. A
solid 15+ year business, operations and property management career
improving the success of the organization, reducing and controlling
expenses in addition to fostering a culture of teamwork and
relationship building. Dedicated to internal and external customer
satisfaction, working with
multi-technology vendors and businesses in rapidly developing,
complex and diverse environments. A broad range of skills and
abilities in business, operations, management, construction and
technical areas.
* Extensive Business Management, Operations Management,
Human Resources Management, Property and Facilities Maintenance and
Personnel Management experience
* Commercial, Community Association, Luxury, High Rise,
Multi Family, Historic, Rental and Mixed Use properties experience
*
Represent the Board of Directors in managing the day to day affairs
of the association
*
Act as liaison for the Board of Directors for information and
guidance when considering policy and business decisions
* Experience managing large and extravagant condominium
properties
* Keen knowledge of legal framework within which
associations operate
* Extensive experience in soliciting bids, negotiating
contracts, and managing various and concurrent multiple contractors
and vendors
* Excellent customer service, organization and time
management skills
* Excellent written, verbal communication and
Parliamentarian skills
Administrative
* Excels in developing business rules, procedures and
protocols
* Advanced ability to read, analyze, and interpret
contracts, construction blueprints, technical procedures, leases,
regulations and other pertinent complex documents
* Able
to prioritize, plan, and execute to meet company and clients
standards and expectations
* Excellent contract negotiation skills
*
Intimate knowledge and management of code enforcement, local zoning
and landlord tenant laws
* Thorough working knowledge of Florida Statutes 718-720,
broad
knowledge of principles and practices of property management and of
applicable federal, state, and local laws and regulations
*
Ability to implement necessary action to comply with federal, state,
county or municipal authorities
* Working knowledge of Microsoft Office Suite, TOPS,
Adobe, numerous other software programs
* Ability to maintain all data pertaining to transfers of
ownership. Maintain complete and current files and inventory on each
unit and owner. Maintain association records to include roster,
insurance, property inventory, security and grounds information
* Ability to maintain the association’s website and
similar functions
Human Resources
*
Management of Teams
* Current on State and Federal Employment standards and
practices
*
Delegate duties and responsibilities to staff according to their
abilities and provide supervision and yearly performance reviews
* Adhere to all federal, state and local laws related to
operation of the property (such as, Fair Housing, ADA, Equal
Employment Opportunity, OSHA), as well as all policies and
procedures
Security
* Development of Security Protocols and Systems
Installation
* Management of Security Team
* Working knowledge of electronic Security Systems
Construction and Facilities Maintenance
* Experienced in project management, contractor
management, technology, build out supervision, electrical, plumbing
and mechanical systems
* Hands on experience with 10 and 40 year certification
requirements
*
Knowledge of High Rise Systems, HVAC, Plumbing and
Electrical Systems
* Supervise and coordinate construction projects
(including capital improvements), repair items, subcontractors and
vendors, maintenance and janitorial staff for contract requirements,
and all daily operational activities for properties
* Negotiate vendor contracts
* Communicate daily with tenants, residents, contractors,
vendors, and maintenance and janitorial staff
*
Prepare specifications for contract work, obtain bids and present to
Board with recommendation, supervise work
* Oversee major repairs including 10/40 year
certifications, building restoration, gardening, janitorial service,
fire equipment, exterminating, street maintenance, pool maintenance,
trash removal, laundry equipment, and utilities
* Conduct regular inspections of the property to ensure
that it is being properly maintained, free of safety concerns, and
that all rules and policies are being enforced
* Construction and engineering background including vast
Project Management skills
Financial
* Knowledge of general accounting principles, including
accounts payable procedures and the process of approving and
managing a budget of over $50M
* Analysis of Financial Statements, Creation and
Management of Operating Budgets, Profit & Loss, Cash Flow and all
financial reports
* Prepare annual budgets for properties, monitor accounts
receivables, approve accounts payables, and accounting reports
* Maintain financial and all association records
* Prepare payment vouchers, submit to treasurer for
approval, and deliver to fiscal agent for preparation of checks.
Circulate checks to Treasurer and Board members for signature, then
mail checks and file accompanying documentation
* Review monthly statement of operating expense, cash
position, accounts payable and statement of reserve fund accounts
submitted by Fiscal Agent, and advise Board as appropriate
* Assist in the preparation of an annual operating budget:
update backup sheets for all accounts, prepare a draft budget and
meet with the Finance committee as needed
* Review reserve funds and allocations annually
* Assist in selecting an auditor, and cooperate with the
firm chosen in the preparation of the annual audit and income tax
returns
* Distribute annual financial reports to owners
Collections
* Provide monthly delinquency reports
* Create and mail standard delinquency notices
* Create legal referral packet and submit to Association’s
attorney
* Process bankruptcy correspondence and file Proof of
Claim on behalf of Association
* Receive, research, review and process foreclosures
documents for subsequent conveyance and collection
* Assess, collect and post late fees
Insurance
* Advise Board, obtain bids, and place insurance
coverage’s
* Assist in processing insurance claims; act as Board's
representative in negotiating settlements
Meetings
* Attend all Board of Directors meetings. Prepare agenda
and distribute copies to Board members. Draft and distribute minutes
* Prepare and distribute monthly manager's report to the
Board. Supervise preparation of monthly maintenance report and
distribute to Board. Prepare and present for approval all other
regular reports, such as financial, contractual, and operational
reports
* Organize, obtain approval for and execute plans
necessary to conduct an annual meeting
* Prepare and distribute meeting notices, proxies, ballots
and agenda for annual membership meeting
* Attend the meetings, take minutes, duplicate, and
distribute
* Attend monthly Finance Committee meetings, attend all
Major Projects Committee meetings
Professionalism
* Acquire and maintain current knowledge of state
regulatory agency statutes and each client’s community’s governing
documents, policies and procedures
* Proactively identifies potential issues and puts
procedures and/or routines in place to eliminate them or minimize
their effects
* Sets and adheres to the highest standards of work
performance and instills them in the staff by personal follow-up to
insure that the service is being delivered
* Routinely monitors performance of contractual work to
ensure compliance
* Demonstrates a routine and effective ability to adjust
to changing circumstances
* Maintains a professional relationship with Board of
Directors, Unit Owners and vendors
* Ability to run monthly Board of Directors meetings
according to Robert’s Rules of Order
* Create management reports which depict the actual
condition of the building, progress of specific projects and makes
clear and concise recommendations
Specialties
* Advanced customer service skills
* Taking a property from disaster to complete organization
* Setting up new properties and acquisitions
* Absentee/Private Management of individual owner units
* Owner representation on all non-legal issues
* Management and
assistance with Realtors, leasing and marketing
Licensed
Contact
us today for a free, confidential, no-obligation presentation or quote!
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